Albright College - Student Activities Form

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PROGRAMMING
Please read!

The Student Program Approval and Facilities Request Form must be completed for all student sponsored events, programs and meeting held on campus. This registration process must be used for utilization of ALL college spaces (i.e. Fields, parking lots). All requests must go through the Office of Student Activities. The Offices of Safety and Security, Conference Services, Food Services/Catering, and Facilities will deny any requests from student organizations unless given authorization by the Office of Student Activities.

You will receive an e-mail response to your submission of the Student Program Approval and Facilities Request Form. Please be sure to complete the form entirely to expedite the procedure. An approval of your request means that the activity planned is acceptable and that the space you want to use is available. Any other services needed for your event (ie. Facilities, Security, Catering, Audio Visual Equipment) must be arranged by your organization.

If you need services from facilities the request form can be found at:
http://www.albright.edu/facilities/facilitiesform.html
Information from food service is available at:
http://www.albright.edu/foodservices/Catering.html
If your event requires security, you should contact the security office at x 7670.
Audio visual equipment can be borrowed from the library circulation desk.

Please allow ten days of advance notice for these departments on campus.

Albright College Office of Student Activities
Student Program Approval and Facilities Request Form

PLEASE NOTE:

The college reserves the right to cancel a reservation for special and/or unforeseen circumstances, although every effort will be made to honor scheduling
To avoid any delays in processing and receiving approval for your program complete each line as indicated.
Incomplete forms will not be processed.
All forms must be submitted to the Office of Student Activities at least ten days before the event is to take place. Any forms submitted after ten days before the event may not be scheduled due to short notice.
If you need to schedule an event-planning meeting with the Director of Student Activities; please schedule this meeting with the Office of Student Activities Secretary at extension 7529.

Fields marked with * are required to submit this form.

Requestor Information

* Name of Organization requesting the space:

* Name of person requesting the space:

* Account Number:

Please note any charges that may be incurred from this program will be charged to this account. If there is insufficient funds in the account the officer requesting to do the program will have all charges posted to their student account.

* Requestor Phone:

* Requestor E-mail:

Campus Box Number:

Secondary Contact Person Information

* Name of secondary contact:

* Secondary Contact Phone:

* Secondary Contact E-mail:

Secondary Campus Box Number:

* Advisor's Name: * Advisor's e-mail:

All programs must have the authorization of the student organization's advisor.

Facility Reserved

* Date of Event:

* Alternate Date:

* Event Start Time:

* Event End Time:

The event start time and end time should include time to set up and breakdown the event

* Location Requested:

first		If you selected "Schumo Center," please indicate the location requested in the box provided:
second		If you selected "Schumo Center," please indicate the location requested in the box provided:
third		If you selected "Schumo Center," please indicate the location requested in the box provided:

Any room reservation that exceeds the normal business or operating hours of the facility will require a organization's advisor or Albright Security to be present. Crowds over 150 participants will require security to be present at the event. The cost for security is $25 an hour per officer.

Event Worksheet

* Event Title:

* Expected Attendance:

Any event that has an attendance that exceeds 100 people must have a security officer and two event staff persons present. The cost for these people will be accrued by the hosting organization.

* Expected Attendees:

Who do you expect to attend?

* Please Describe Your Event:

* Type of Event (please check ONE):

meeting guest speaker presentation dance party experience event reception/banquet

other (please describe in the following space)

In order to prevent spambots from abusing this form, please enter the fourth letter in the College logo
at the top left of this page: * (please use lower case)

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